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Finance Associate

Organization:
New England Foundation for the Arts
Job Title: Finance Associate
Job Type:
Administrative
City:
Boston
State:
Massachusetts
Job Search Ends:
December 8th, 2017
Organization's Website:

About the New England Foundation for the Arts:

The New England Foundation for the Arts (NEFA) is a 501(c)3 organization with an annual budget of $7.5 million. NEFA invests in artists and communities and fosters equitable access to the arts, enriching the cultural landscape in New England and the nation.

NEFA is proud to be an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age. We are invested in creating an equitable and inclusive working environment and organizational culture, and are committed to hiring individuals who value and support this goal, and who reflect the diversity of the communities we serve.

Job Summary:

NEFA seeks a full-time Finance Associate with prior experience in non-profit accounting to join the finance team.  Reporting to the Finance Manager, the Finance Associate is an integral member of a three-person team and will work closely with the Finance Manager to properly maintain the organization’s books and records. The successful candidate will be responsible for facilitating all accounts payable recording, reporting and disbursements, paying particular attention to employee expense reports, corporate credit card reports, and disbursement scheduling. They will lead the monthly close, participate in the annual audit, and be responsible for cash handling, some balance sheet account reconciliations, and other accounting, payroll, administrative, and financial support as needed. This is a hands-on position which requires a high level of detail and accuracy.

 

Essential Functions

Accounts Payable

  • Track and sort approved invoices and ensure timely and complete entry of transactions in the accounting system;
  • Process the weekly check run; match to invoices and submit to authorized signers and arrange for distribution of payments (i.e. prepare for mailing);
  • Manage all facets of A/P, including invoice review and data entry, check run, and discrepancy resolution;
  • Monitor bank account activity daily and reconcile bank statements;
  • Collect, review, and reconcile monthly corporate credit card and incidental expense reports and ensure accurate recording;
  • Create and maintain a consistent file of vendor information (new and existing) with appropriate tax documentation;
  • Prepare, process, and issue IRS Form 1099 for all required vendors annually.

Grants Payable

  • Monitor grants activity in Salesforce and input grants payable into accounting software;
  • Work with grant staff to reconcile and adjust payments as needed.

Accounts Receivable

  • Create receivables for multi-year grant and other receipts, coordinated through the SalesForce database;
  • Record deposits; deposit physical checks into the bank;
  • Work with grant staff to reconcile and adjust AR balances as needed.

General Accounting

  • Analyze and reconcile suspense accounts, prepaid expense balances, and accrued expenses as assigned;
  • Journalize departmental expense allocations for postage and miscellaneous shared accounts;
  • Manage various projects and assignments as directed, including tasks associated with monthly financial reporting, annual financial audits, and annual tax/statutory filings.

Payroll

  • Review, track, and update staff time sheet and absence records;
  • Prepare semimonthly payroll including deductions and contributions for retirement, insurance, FSA, and MBTA passes;
  • Prepare monthly reoccurring payroll related journal entries.

 

Scope

Works closely with all members of the NEFA staff, especially grants and operations teams. Maintain positive working relationships with staff and any external vendors.

Financial/Operational Resources Impacted: $7,000,000 – 25,000,000

Decision Making/Problem Solving:

High degree of integrity, and discretion with confidential information. Must be well organized, motivated, detail-oriented and proficient in the use of spreadsheets and database programs. Demonstrate initiative in problem solving, communicate effectively with a diverse array of staff, meet regular and multiple deadlines and work in partnership with other staff members to complete projects. Ability to multi-task, work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.

Qualifications:

Education: Bachelor’s degree required (degrees in business, finance or accounting a plus)

Experience/Skills:  2-3 years of related work experience

  • Highly proficient in Microsoft Office applications, with advanced skills in Excel.
  • Experience with accounting/payroll software(s). Familiarity with Abila MIP Fund Accounting or Salesforce is highly desirable.
  • Nonprofit accounting background preferred

Application Instructions:

The deadline to apply for this position is Friday, December 1, 2017. To apply, please email a resume and cover letter to jobs@nefa.org with the subject line “Finance Associate.”

NEFA will review and consider all completed applications received by the deadline. The review of applications will begin immediately. Please do not send paper applications. No calls or solicitations.

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606 | Fax: 617.426.2849
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